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Senior Assistant Office Administrator at Export Processing Zones Authority

Senior Assistant Office Administrator at Export Processing Zones Authority

13 August, 2019

Job Purpose

The job holder is responsible for engaging in general secretarial and office administrative duties.


  • Supervise office assistants
  • Perform general office tasks, plan and schedule meetings and appointments.
  • Make travel arrangements and bookings for official travel.
  • Draft and respond to general correspondence.
  • Maintain office and equipment in good working conditions.
  • Take charge of documents and files, including classified materials; Facilitate travel, diary management.
  • Ensure general cleanliness of the office
  • Receive and attend to visitors.
  • Ensure security of the office, documents and equipment.
  • Store, retrieve and integrate information for dissemination to staff and clients.


Academic Qualifications

  • Bachelors Degree in Business Office Management or related field from recognized Institution
  • Diploma in Office Management/Diploma in Secretarial Studies from the Kenya National Examinations Council; OR
  • Business Education Single and Group Certificates (BES & GC) Stage I, II and III from the Kenya National Examinations Council

Professional Qualifications (KNEC)/ Membership to professional bodies

  • Shorthand III (Minimum 110 wpm)
  • Typewriting III (50 wpm)
  • Computerized document processing III
  • Business English III
  • Communication II
  • Commerce II
  • Office Practice II
  • Office Management III / Office administration management II
  • Secretarial Duties II OR
  • Higher Diploma in Secretarial studies from KNEC and
  • Certificate in public relations course for (2 weeks) from KSG or other recognized institution
  • Certificate in computer applications from a recognized institution
  • Previous relevant work experience required.
  • Served in the grade of Office Administrator for a minimum period of three (3) years in the Public Service or comparable position from a recognized Institution;

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